Mastering Cold Email Software for Optimal Lead Generation

Mastering Cold Email Software for Optimal Lead Generation

Generating high-quality leads through cold email is challenging and time-consuming. It requires manual effort and expertise to write effective cold email copy. Many sales professionals struggle to craft compelling copy that gets results and struggle to achieve high conversion rates.

It’s frustrating to see your outreach campaigns fall flat and not generate the desired response. You might be losing out on valuable leads and potential customers.

Cold email has emerged as a crucial tool for businesses to generate leads and drive conversions. In this article, we will delve into why cold email is important for lead generation and the role of cold email software in optimizing this process. 

Whether you’re a freelancer, a sales professional, or a business owner, understanding how to leverage cold email software is key to driving business growth. In this blog post, we’ll explore the best cold email software tools available and how they can help you generate high-quality leads and achieve impressive conversion rates. 

Get ready to take your lead generation game to the next level with these powerful solutions.

Why Cold Email is Important for Lead Generation?

Cold emailing allows businesses to directly reach out to potential customers who may have shown interest in their products or services. It provides an opportunity to make a personalized connection and pitch your value proposition. Moreover, cold email campaigns can be highly targeted, focusing on specific customer segments and increasing the chances of generating quality leads.

Cold email is an important tool for lead generation as it offers several benefits and advantages.

Here are some reasons why cold email is important for generating leads:

  • Direct Communication: Cold email provides a direct line of communication with potential customers or leads. It allows you to tell your story and convey your message directly, increasing the chances of establishing a connection.
  • Cost-effective: Cold emailing is a cost-effective strategy for lead generation. It requires minimal investment and can yield high returns if executed properly.
  • Scalability: Cold emailing is more efficient and scalable than cold calling. With just one sales call, you could send multiple personalized cold emails to a larger audience, increasing your chances of generating more leads.
  • Personalization: Cold email campaigns can be personalized and customized, making them more likely to resonate with the recipients. This personal touch can lead to higher response rates and better conversions.
  • Immediate Response: Cold email allows for immediate response from the recipients. If a prospect is not interested, you can quickly move on and focus your efforts on more promising leads.

Building an Effective Email Contact for List Cold Email Campaign

Developing a solid email contact list is crucial for running a successful cold email campaign. One effective way to gather emails is by extracting emails from LinkedIn. LinkedIn, being a professional networking platform, is a reliable source for finding relevant contacts. To facilitate this process, utilizing an email finder tool specifically designed for LinkedIn can be highly beneficial. These tools help in identifying and extracting email addresses associated with LinkedIn profiles. 

By combining LinkedIn’s vast database with the functionality of an email finder, businesses can easily acquire valid and up-to-date email contacts to build their outreach list. This method ensures that the email list is targeted towards professionals within a specific industry or niche, increasing the chances of engagement and conversion.

Several key strategies can help build an email list:

  • Leverage existing networks: Utilize your social media following and existing audience to promote your email list. Encourage followers to join your list by offering exclusive content or special discounts.
  • Offer valuable content: Create compelling and informative content that attracts your target audience. By providing valuable resources, you can incentivize people to sign up for your email list.
  • Optimize website and landing pages: Make sure your website and landing pages are optimized for lead generation. Use clear and persuasive calls to action to encourage visitors to provide their email addresses.
  • Use lead magnets: Offer a lead magnet, such as an ebook, template, or free course, that provides value to your target audience in exchange for their email address. This can help increase your conversion rate and grow your email list.
  • Collaborate with influencers: Partner with influencers in your industry who have a large and engaged audience. By collaborating on a joint campaign or giveaway, you can expose your brand to a new set of potential subscribers.
  • Attend industry events: Participate in industry events, conferences, or trade shows to network and collect email addresses from interested individuals. Make sure to follow up promptly after the event with a personalized email.
  • Referral programs: Implement a referral program where existing subscribers can earn incentives, such as discounts or freebies, for referring friends or colleagues to join your email list. This can help exponentially grow your subscriber base.

The Role of Cold Email Software in Optimizing Lead Generation

Building an Effective Email Contact for List Cold Email Campaign

Cold email software plays a crucial role in optimizing lead-generation efforts. With its advanced features and functionalities, it makes it easier for businesses to generate leads, get more sales appointments, find new clients, and build new relationships. 

One of the top picks in the market is GrowMeOrganic, which offers a comprehensive solution for lead generation and sales. Its award-winning features include lead generation, email verification, automated email outreach, email warm-up, and customer management.

Another prominent cold email software is Mailshake, which helps businesses generate more leads and optimize their campaigns. It offers functionalities like lead generation, lead enrichment, and effective email marketing strategies. 

Other popular options in the market include Klenty, Lemlist, Woodpecker,, Overloop, Quickmail, and many more. These tools are designed to scale cold email outreach and help businesses streamline their lead-generation efforts.

Cold email software is often used with email automation features to increase lead generation and boost conversions. By leveraging these tools, businesses can effectively reach out to potential buyers, nurture relationships, and generate high-quality leads. 

Despite the rise of other marketing channels, cold email remains effective when used properly. It has the potential to bring in a significant number of high-quality leads, making it an essential component of any lead generation strategy.

Essential Features of Cold Email Software

Cold email software offers a wide range of features that can enhance your lead-generation efforts and optimize your email campaigns.

Here are some essential features to look for when choosing a cold email software:

  • Email Personalization: Personalization is crucial for increasing engagement and response rates. Look for software that allows you to easily customize emails with personalized fields like names and company details.
  • Email Scheduling: Scheduling emails in advance allows you to send them at optimal times for maximum impact. Look for software that offers a scheduling feature to automate the delivery of your cold email campaigns.
  • Automatic Follow-Up Emails: Following up with recipients who don’t respond is essential for nurturing leads. Choose a software that enables automatic follow-up emails based on specific triggers or time intervals.
  • Centralized Master Inbox: Managing multiple email accounts and campaigns can be challenging. Look for software that provides a centralized inbox where you can view and respond to all your cold emails in one place.
  • Email Deliverability: Ensuring that your emails land in the recipient’s inbox and not the spam folder is crucial. Look for software that has strong email deliverability features and sender reputation monitoring.
  • Team Collaboration: If a team is working on your cold email campaigns, look for software that offers collaboration features like shared templates, commenting, and role-based access control.
  • CRM Integrations: Integrating your cold email software with your Customer Relationship Management (CRM) system can streamline your lead generation process. Look for software that offers seamless integration with popular CRM platforms.

Choosing the Right Cold Email Software

Choosing the Right Cold Email Software

1. User-Friendly Interface and Ease of Use

When selecting cold email software for optimal lead generation, it is crucial to consider the user-friendliness of the interface. Look for software that is intuitive and easy to navigate, ensuring that you and your team can quickly adapt and utilize its features. 

A user-friendly platform will save you time and effort, allowing you to focus on creating effective cold email campaigns.

2. Integration with Other CRM and Productivity Tools

Integrating your cold email software with other CRM and productivity tools can streamline your lead-generation process. Look for software that offers seamless integration with popular CRM platforms, such as Salesforce or HubSpot. 

This integration enables you to synchronize your cold email campaigns with your existing customer data, providing a holistic view of your leads and enhancing your overall productivity.

3. Automation and Workflow

Look for cold email software that offers automation capabilities, such as automatic follow-up emails or email scheduling. 

Automation allows you to save time by setting up predefined workflows and sequences, ensuring consistent and timely communication with your prospects.

4. Analytics and Tracking

To optimize your cold email campaigns, it is essential to have access to comprehensive analytics and tracking features. 

Look for software that provides detailed metrics on email opens, clicks, and responses. These insights will help you measure the success of your campaigns and make data-driven decisions to improve your lead-generation strategies.

5. Email Deliverability Rates

No matter how well-crafted your cold emails are, they won’t be effective if they end up in the recipient’s spam folder. Look for cold email software that prioritizes email deliverability rates and has features in place to ensure your emails reach the intended inbox. Reliable email deliverability will increase the chances of your prospects seeing and engaging with your emails.

Best Practices for Mastering Cold Email Software

1. Crafting Compelling Cold Email Templates

To make the most out of your cold email software and optimize your lead generation efforts, it is crucial to craft compelling cold email templates. Personalization is key in cold emailing. Tailor your emails to your target audience’s specific needs and pain points. 

Use attention-grabbing subject lines, concise and persuasive content, and a clear call to action. Experiment with different templates and track the response rates to refine your approach.

2. Analyzing Email Analytics and Metrics for Optimization

To continuously improve your cold email campaigns, leverage the powerful analytics and metrics provided by your cold email software. Analyze email open rates, click-through rates, and response rates to gain insights into the effectiveness of your campaigns. 

Identify trends and patterns in the data and make data-driven decisions to optimize your lead generation strategies. Regularly test and iterate on your approach based on the metrics, and continuously refine your messaging and targeting to achieve optimal results.

3. Segmentation and Targeting

Utilize the segmentation and targeting features of your cold email software to ensure that you are reaching the right audience. 

By categorizing your contacts based on factors like industry, job title, or location, you can tailor your messages to specific groups and increase the relevance and effectiveness of your emails.

4. Analyze and Optimize

Monitor the performance of your cold email campaigns using the analytics provided by your software. Analyze metrics such as open rates, click-through rates, and conversions to identify what strategies are working and what needs improvement. 

Continuously optimize your campaigns based on these insights to maximize your lead generation potential.


In conclusion, mastering cold email software is essential for optimal lead generation. By utilizing the right tools and strategies, you can effectively reach out to potential leads and increase your chances of success. 

Remember to personalize your emails, craft compelling subject lines, and regularly analyze and optimize your campaigns. With dedication and practice, you can become a pro at cold email outreach and achieve your lead-generation goals. Happy emailing!

About The Author:

Sarah Marksons is a Marketing consultant primarily in B2B lead generation. She’s best known for her insightful blogs on email marketing, B2B and SaaS companies, and business growth. Sarah also has a good network in the sales industry, especially in the digital sales community. Apart from her work, she contributes to the community as an animal rights advocate. She loves creative writing, aspiring to make the world safer for everyone through marketing, writing, and everything she does.

Effective Email Outreach: How to Connect and Collaborate with Industry Influencers

Effective Email Outreach: How to Connect and Collaborate with Industry Influencers

Connecting and collaborating with industry influencers can be a game-changer for your business. These influential individuals have the power to boost your brand’s visibility, credibility, and ultimately, your success.

But how do you effectively reach out to them?

In this blog post, we will dive into the world of influencer outreach and provide you with practical tips and strategies to craft compelling and impactful emails that will catch the attention of industry influencers.

From researching the right influencers to using different outreach tools such as email automation tools & cold email software, we’ve got you covered.

Get ready to take your influencer collaborations to the next level and watch your business thrive.

The Importance of Email Outreach

Email outreach is a powerful strategy used by businesses and individuals to connect and collaborate with industry influencers. It involves sending personalized and targeted emails to influencers in your niche, to build relationships, gain exposure, and ultimately achieve mutually beneficial outcomes.

Here are a few reasons why it’s important to consider:

  1. Building Relationships: Email outreach allows you to establish connections with influencers in your industry. By reaching out and engaging with them on a personal level, you can build trust and credibility, which can lead to future collaborations and partnerships.
  2. Expanding Your Reach: When an influencer agrees to collaborate with you, they can introduce your brand, product, or service to their audience. This exposure can significantly increase your reach and help you connect with a broader audience.
  3. Social Proof and Authority: Collaborating with industry influencers can enhance your brand’s credibility and authority. When respected figures in your field endorse your business, it reinforces your expertise, which can attract more customers and clients.

Benefits of Collaborating with Industry Influencers

Collaborating with industry influencers can provide several benefits for your business:

  1. Increased Visibility: When influencers promote your brand or collaborate with you, their audience becomes aware of your existence. This exposure can lead to increased visibility and attract new customers or clients.
  2. Targeted Audience: Influencers frequently have a certain target market in mind. You have the chance to reach their audience, which is already interested in your business when you work with them. Better conversion rates and higher-quality leads may result from this.
  3. Social Media Impact: Influencers often have a strong social media presence. By collaborating with them, you can leverage their social media platforms to increase your brand’s visibility and engage with a wider audience.

To successfully implement email marketing, it is essential to craft personalized and compelling emails, establish a genuine connection with influencers, and offer mutually beneficial opportunities.

Researching and Identifying Influencers

Researching and Identifying Influencers

When it comes to effective email outreach, finding the right influencers is crucial for building successful collaborations. Here are some steps to help you research and identify the influencers that align with your brand and goals:

  • Define your target audience: Before starting your search, clearly define who your target audience is. Understanding their demographics, interests, and preferences will help you identify influencers who have a similar following.
  • Conduct thorough research: Utilize social media platforms, industry blogs, and websites to research influencers who are active in your industry. Look for those with a significant following, high engagement rates, and relevant content.
  • Analyze their audience: It’s important to ensure that an influencer’s audience aligns with your target audience. Look for influencers whose followers match your demographic criteria, as this will increase the chances of your email outreach resonating with their audience.
  • Check their engagement rates: Engagement rates indicate an influencer’s level of influence over their audience. Look for influencers who have high engagement rates, such as comments, likes, and shares, as this indicates an active and engaged audience.

Utilize influencer discovery tools and platforms

To streamline your search for influencers, you can leverage influencer discovery tools and platforms. These tools can help you find influencers based on specific criteria, such as location, niche, and audience size.

Some popular influencer discovery tools include:

  • HypeAuditor: HypeAuditor provides detailed information about an influencer’s audience demographics, engagement rate, and authenticity. This tool can help you find influencers who have a genuine following and a high likelihood of collaborating.
  • NinjaOutreach: NinjaOutreach allows you to search for influencers based on keywords and filters. It provides contact information and social media profiles, making it easier to reach out to influencers directly.
  • InfluencerDB: InfluencerDB offers insights into an influencer’s follower growth, engagement rate, and brand collaborations. This platform allows you to filter influencers based on their location, niche, and metrics.
  • GRIN: GRIN is an all-in-one influencer marketing platform that helps you find and collaborate with influencers. It provides tools for influencer discovery, relationship management, and campaign tracking.

Using Tools for Efficient Outreach

When it comes to effective email outreach, utilizing the right tools can greatly enhance your chances of connecting and collaborating with industry influencers.

Here are some essential tools that can streamline your outreach efforts:

Email automation tools

  • Email automation tools like Mailchimp, HubSpot, and ConvertKit can help you send targeted emails to many influencers. These tools allow you to create personalized email templates, schedule automated follow-ups, and track the success of your email campaigns.
  • These tools enable users to streamline their communication process and effectively reach out to a large audience in a time-efficient manner.
  • By automating repetitive tasks such as sending follow-up emails or scheduling email campaigns, organizations can save valuable time and focus on more important aspects of their business.
  • One of the greatest advantages of using email automation tools is the ability to personalize and segment emails based on various criteria, such as demographics or user behavior, ensuring that each message is tailored to the recipient’s specific needs.
  • Additionally, these tools provide valuable analytics and insights, allowing users to track the success and performance of their emails. Overall, utilizing email automation tools for outreach enhances productivity, improves engagement, and simplifies the entire outreach process for businesses and marketers alike.

Cold Email Outreach Tools

Cold email software such as, OutreachPlus, and QuickMail can help you find and reach out to influencers who may be interested in collaborating with you. These tools provide features like an email finder, email verifier, and email sender to streamline your cold email outreach process. With these tools, you can build targeted lists of influencers, personalize your emails at scale, and measure the effectiveness of your outreach.

To make the process more efficient and effective, many businesses are turning to cold email outreach tools. These tools offer a range of features to streamline the outreach process and maximize response rates.

Some key benefits of using cold email outreach tools include:

  • Automation: Cold email outreach tools allow you to automate the process of sending personalized emails to many recipients. This saves you time and effort, as you don’t have to manually send each email one by one.
  • Personalization: Good cold email outreach tools offer advanced personalization features, such as mail merge fields and dynamic content. This allows you to create highly customized emails that address the specific needs and interests of each recipient, increasing the chances of a positive response.
  • Email Tracking: Most cold email outreach tools provide in-depth email tracking capabilities. You can see who opened your emails, clicked on links, or replied to your message. This information is invaluable for measuring the success of your outreach campaign and making necessary adjustments.
  • Follow-Up Sequences: Follow-up is a crucial part of any outreach campaign. Cold email outreach tools make it easy to set up automated follow-up sequences, ensuring that your prospects receive timely and relevant follow-up emails. This increases the chances of conversion and helps you stay top-of-mind.
  • Analytics and Reporting: Cold email outreach tools often come with powerful analytics and reporting features. You can track key metrics like response rates, conversion rates, and overall campaign performance. This data enables you to analyze and optimize your outreach efforts for better results.

 CRM Software

CRM Software

CRM (Customer Relationship Management) software like Salesforce, HubSpot CRM, and Zoho CRM can be invaluable for managing your influencer relationships. These tools allow you to keep track of your interactions with influencers, store important contact information, and schedule follow-ups. By using a CRM, you can stay organized, nurture relationships, and ensure that you are maintaining regular communication with influencers.

These tools can be powerful assets in your email outreach strategy, helping you to connect with industry influencers more efficiently and effectively. By utilizing these tools, you can increase your chances of collaboration and build valuable relationships with influencers in your industry.

The Art of the Follow-Up Email

One of the most crucial steps in effective email outreach is the art of the follow-up email. Sending a well-crafted and polite follow-up email can greatly increase your chances of getting a response from industry influencers.

Here are some tips to help you master the art of the follow-up email:

  1. Be patient: Give the recipient some time to respond before sending a follow-up. It’s essential to strike a balance between being persistent and respectful of their time.
  2. Personalize Your Message: Reference your initial email and remind them of your previous conversation or request. This indicates that you value their time and effort.
  3. Keep It Short and Clear: Make your follow-up email concise and to the point. Include a clear call to action and restate the purpose of your initial email.
  4. Offer Something of Value: Introduce new information or ideas, or share relevant content that may be of interest to the influencer. This demonstrates your willingness to provide value beyond your initial request.
  5. Show gratitude: Always remember to thank the influencers for their time and consideration.


In conclusion, effective email outreach is a powerful strategy for connecting and collaborating with industry influencers. By following the steps outlined in this guide, you can increase your chances of getting a positive response and building valuable relationships with influencers in your field.

Remember to personalize your emails, offer value, and be respectful of their time. Utilize the power of data to research and find the right influencers to reach out to. Provide clear and concise communication, and always follow up if necessary.

With persistence and a well-crafted outreach strategy, you can successfully connect with industry influencers and pave the way for future collaborations and partnerships. So, get started with your email outreach campaign and watch your network grow!

About The Author:

SARAH MARKSONSSarah Marksons is a marketing consultant primarily in B2B lead generation. She’s best known for her insightful blogs on email marketing, B2B and SaaS companies, and business growth. Sarah also has a good network in the sales industry, especially in the digital sales community. Apart from her work, she contributes to the community as an animal rights advocate. She loves creative writing, aspiring to make the world safer for everyone through marketing, writing, and everything she does.

Effective Email Marketing Strategy for Successful Business

Effective Email Marketing Strategy for Successful Business

Email marketing is an important aspect of digital marketing which allows entrepreneurs to get engaged with existing and prospective customer easily. In spite of the increasing trend of using different social media websites, most of the people are responsive to email notifications they get from various service providers.

But, the bitter truth is that the majority of the entrepreneurs fail to attract the targeted customers and their objective remains unfulfilled. So, what they should do to perform various Email marketing tasks easily and generate enough business opportunities? Well, have a look at the following marketing strategies and tactics to gain success in email marketing campaigns.

1. Attach An Intuitive Sign Up Form To Your Site

These days, most of the website owners are appealing visitors to sign-up their newsletters. But, the surprising fact is that 95% of total website visitors ignore their call for newsletter sign-up. There may be several reasons for it, such as unfriendly Email sign-up forms, the fear of being bombarded with SPAM emails, etc.

In general, when you provide quality products and services to your clients/customers, they like to hear from you on a regular basis. So, you should attach an appealing sign-up form to your website. Make sure that the Email sign-up form appears instantly in a popup when visitors land on your site.

2. Develop A Realistic Email Strategy

An email marketing strategy is a careful planning and execution of different email marketing activities (such as, encouraging website visitors to sign-up your newsletters, creation of user-friendly and meaningful newsletters on a regular basis, personalization of newsletters as per the taste of specific subscribers, monitoring the delivery of newsletters, segmentation of subscribers, responding the questions of the interested customers/clients, etc, ) in a timely fashion to meet your business objectives easily and quickly. It helps you to perform different tasks of email marketing easily and maintain continuity in it.

3. Equip Yourselves With Powerful Email Marketing Tools

When you handle a huge list of subscribers, it is very difficult for you to perform different activities of Email marketing. Some tasks of Email marketing are monotonous, time-consuming, and frustrating. Fortunately, there are several free and premium tools that you can use to automate Email marketing activities. For Examples- if you run Email marketing for WordPress sites, then you can use the following plugins to your advantage.

[custom_table style=”2″]

WordPress Plugins


SendPress NewslettersA great help in creation & delivery of newsletters to subscribers
Easy Sign UpEmail address collection, User redirection, and


Personalize ContentHelp in the creation of personalized content
ArticooloA great help in newsletter creation
MailPoet 2Allows you to add posts, images, pictures, and different fonts to your newsletters
ALO EasyMail NewsletterA complete Email marketing tool to automate different Email marketing activities. Also, it supports internationalization and multi-language.


If you do Email marketing for other websites, you can use Email marketing software to automate your Email marketing campaigns.

4. Craft And Beautify Newsletters

It is the most important work of Email marketing. You need to create meaningful and under-centric newsletters to market your products and services and generate leads. If your newsletters are unimpressive, you can’t expect a better ROI. So, while creating newsletters, you should keep the following things in mind-

  • Keep the newsletter content simple, straightforward, and focused. Add relevant images, videos, and links, etc,
  • Choose a visually appealing and professional Email template to craft newsletters,
  • Keep the content length at a moderate level. Write an attractive punchline for the products/services you will be introducing to customers and attach subtitles to the content. It allows customers to read the content easily and respond accordingly.
  • Make sure that you are not using SPAM words in your newsletters
  • Ensure that your newsletters comply with the CAN-SPAM act
  • Check your newsletters for SPAM filters. If your newsletters land in the SPAM folder of recipients, then there is no benefit of doing Email-marketing.

5. Make Your Newsletters Responsive To Mobile Devices

Currently, due to the increasing use of different mobile devices for Internet browsing, 51% of all email messages are now opened on mobile devices. So, responsive email design has become mandatory. But, 89% of all entrepreneurs are losing leads and business opportunities because they don’t optimize their newsletters to be viewed on mobile devices. It’s a fact that 69% of mobile users erase emails that aren’t optimized for mobile devices So, you must focus is providing mobile-friendly emails to your subscribers. It helps you to generate responses from subscribers and creates leads one after another.

6. Deliver personalized newsletters to subscribers regularly

Interested subscribers always expect something new and exciting from your side. So, you must deliver useful and meaningful newsletters to subscribers regularly, based on their buying preferences, budget, and needs. You must focus on quality (rather than quantity) while doing email marketing for your business. Never flood your subscriber’s Email inbox with too many marketing and promotional messages. Determine the right time when you should deliver newsletters to subscribers.

7. Response Visitors Quickly

When you run Email-marketing campaigns for your business and provide the best value to subscribers for their money, they get engaged with your brand actively and generate questions and concerns. If you don’t respond them in a timely fashion, it can displease them and chances for the generation of leads go in vain. So, you must give suitable answers to subscribers and try to solve their questions as soon as possible.

8. Track And Improve

You are running Email-marketing campaigns successfully and generating a sufficient income every week/month. Does it mean you should feel relaxed and sit idle? No, not at all. Always keep in mind that visitor’s taste keeps changing from time-to-time. You need to keep a close eye on the changing moods of subscribers/customers/clients/buyers and make the necessary adjustments in your Email-marketing campaigns to maintain the flow of profits. For this, you should view your site’s analytics regularly and find the areas for improvement. Just work on the missing points and take your business to a new level.

Concluding Remarks

Email marketing is an effective tool to give a great boost to your business. These are some helpful tips using which you can successfully perform the various activities of Email-marketing campaigns and generate abundant income every week/month.

About The Author:

Brandon Graves is prolific WordPress developer & digital marketing expert, employed with He keeps writing on WordPress web design and customization, SEO, Email marketing etc. Follow him on Twitter to get more updates.

7 Ways To Stop Buying Email Lists And Build Your Own

7 Ways To Stop Buying Email Lists And Build Your Own

When you look at a conversion funnel, the top portion that floats over the funnel include those prospects and users who haven’t interacted with your brand yet. Next, the tip area, middle portion, and the bottom part include the following population of users and prospects:

Top of Funnel– Those prospects who have somehow interacted with your brand and they know something about it.

Middle of the Funnel– Those prospects who have interacted and you have some data about them say the email address.

Bottom of the Funnel- Those prospects who have interacted and in the way of making a purchase.

Convincing a prospect to come at that bottom level is quite a tough job and your ultimate goal as well. However, it’s easier to convince them to share their email address than making a direct purchase. Because sharing the email address does not involve any cost for the prospect.

Once you have the email address

Once you have the email address, you get the opportunity to follow up the prospects from time to time and eventually convince them to come at the bottom of the funnel by making a purchase. So, you have an indirect way to attain your direct objective.

How you get those email addresses?

There is a very crucial mistake that marketers do while in an attempt to get the email addresses of the prospects. It is “buying an email list” from a third party website or agency. This is where marketers misread the funnel phenomena.

Here, they must understand that getting the prospect to the bottom of the conversion funnel is a step by step approach. That is, you must let the prospects go through the first, second and then the third level.

Say when you have a prospect coming directly at the third level, you deprive them of the opportunity to interact with your brand and learn about it. Without a proper pre-interaction, you cannot expect a conversion even if the prospect is at the bottom level of the funnel.

In simple terms, when you purchase an email list from a third party, you get those prospects on the list who might don’t even know about your brand. They don’t even know that you have their email address. Then how could you expect them to get impressed with a newsletter or email sent to them by someone they know nothing about?

Most importantly, It’s non-ethical and illegal to share any user’s information on your website with a third party. So, don’t support this illegal behavior and agencies who share the email addresses without informing the user.

Build you own email list legally

Any user sharing his/her data on your website with his consent is doing an ethical work. But when you share their data with others without taking a consent, it’s illegal under information security act.

Keeping this in mind, you must always collect the email data from your own medium only where users share them willingly. So, I am going to give 7 such ways that you can easily utilize on your own website to collect the email data of your prospects legally, and use this data on your email marketing service to carry out different email campaigns.

  1. Send some paid traffic to a newsletter Landing Page

This idea might seem a little expensive for collecting the email data. You might be thinking, why should I run an Ad for newsletter subscription if I can run the same for my products directly?

The answer is again the conversion funnel. It’s easier to convince someone to share an email address rather than making a purchase. That’s why you must understand that aim here is to collect the email data, so forget about selling for a micro while. Concentrate on creating a landing page that would be persuasive enough to convince the users for a sign-up.

Sending traffic to your home page is not the only option. If your goal is to collect some email data, a dedicated landing page is a perfect idea. A good landing page will be free from all other distractions and would focus on getting the customers to the middle layer of the funnel rather than directly to the bottom layer. That is, it will have a clear objective of asking the prospects to sign up for the newsletter nothing else.

This is how a dedicated newsletter subscription landing page would look:

newsletter subscription landing page

Image source:

  1. Give a discount in trade for an email address

So, you have a dedicated landing page now. But how would you convince the users to sign up? It is not that you would ask and they would give it instantly.

Probably, yes, there is a way where you would ask and they would sign up in return for something valuable to them.

I am talking about giving a discount in exchange for an email address. Perhaps it’s a deal that has something of value for the prospects. We used this scratch coupon gamification sign up on our store. Here the user would first scratch a coupon through the cursor, and then provide his/email address to receive the discount coupon code.

discount coupon code

This method of encouraging users with a discount coupon is most effective with the prospects who already know about your brand and can trust you for making a purchase with the discount code shared by you.

discount code offer page

According to what I have seen on most of the websites, this method works really well. A customer might not make a purchase right away, but would be quick enough to grab the discount coupon at least. Thus, you will have the email address even if the coupon is not converted for a long time. You can later follow up these users to make a purchase using email marketing.

  1. Events and giveaways can boost the data collection

Mensuas, a US-based men’s undergarment retail, holds Mr. Mensuas contest regularly. To enter in the contest users have to complete some task, and sharing the email address is one of them. The contest works very well for the brand and gives a lot of opportunities to connect with the users.

contest based pages

The same concept can be utilized by you to conduct an event or giveaway and ask the users to register for the event by sharing their email address. This process requires a little promotion as you have to promote your event to drive more and more users it.

Facebook can be a quick platform for your event promotion. Moreover, you would also need to create some special pages to tell about the event, collect the sign ups, show the results. Trust me, this effort would not go unrewarded, and at the end, you will have a pool of email data just from a single event.

  1. Don’t miss the old school way, on-page newsletter subscription

It would not be of any harm if you also use the old school fashion. I am talking about the traditional newsletter blocks on your web-page. Despite you have a pop-up or a landing page to collect the email, a subscription block on your page would be an addon.

There are users who like the old school way, and they know where to find it if they intend to sign up for your newsletters. Moreover, even this traditional approach can be accelerated with by offering monetary and other benefits with them, if required.

This is how different websites use the traditional form on different sections of the page:

Search Engine land uses it at the footer

Caption: Search Engine Land uses it at the footer

Knowband uses the old school footer link way

Caption: Knowband uses the old school footer link way

Fab gives you 10% discount on sign up

Caption: Fab gives you 10% discount on sign up

search engine watch uses the right column space instead of footer

Caption: search engine watch uses the right column space instead of footer

  1. Auto capture and sync from website forms

There are a number of spaces other than the newsletter sign-up form where customers do share their email addresses. Website forms like user registration, exit pop-up, entry pop-up, and checkout form. Users generally provide their email addresses less frequently on these pages, except for the checkout form, but still, these forms can give enough of the email data.

There are modules and extensions which can automatically capture the email addresses from these forms and sync them with your MailChimp, Mailigen, Constant Contact, or any other email list. As soon as the user enters his email address in the form and comes out of the email field, the address gets captured and synced with your email list.

The one-page checkout module is capable of this functionality. It can capture and sync the email address of the customer on the checkout page with your MailChimp email list. There is a setting to configure your MailChimp account with this module.

MailChimp account with this module

You can use such auto email capture features on your website as well. This method will not only give you some better leads but would also help in following those customers who abandon the cart without completing the checkout.

  1. Use Exit pop-ups

Exit pop-ups work on the principle of exit intent technology. Here a user who tries to exit the site would definitely move the cursor outside the browsing window. The system tracks this user behavior and as soon as the user tries to exit the site, it shows a pop-up.

Now the pop-up can be configured for various usages– Newsletter subscription, event notification, showing an offer etc. Here we are concentrating on the part of keeping the users back on the site by offering something irresistible. And in this whole process, we may ask the user to share the email address.

For example,

Do you want 10 % off? Then share your email address please:

Or, perhaps, a free e-book would interest you:

Don’t go empty handed, we have something for you in exchange for your email address:

There are unlimited ways to get your needed thing (email address) before the user exits the site. Just create some awesome exit pop-ups like the above ones, They are hardly resistible.

  1. Be consistent

It’s not only about growing your email list but also to keep from shrinking as well. As you grow your email list, you need to stay in touch with your subscribers. Trust me, creating an awesome email list and then sending an email after months is the last thing you would want to do. Perhaps, they would even forget by then that they have subscribed to your email list.

To keep in touch with your email subscribers you can adopt two simple ways. First is by sending manual emails as newsletters, alerts, offers, new product announcement etc. This would keep them engaged and away from the unsubscribe button.

The second way would be to use an auto responder configured with a good email template. The auto-responder will immediately send an email as soon as a subscriber sign-ups for the newsletters.

For example, this Magento demo store allows the users to subscribe for the email product update notification on out-of-stock products. As soon as the user subscribes for the notification, the auto-responder sends a welcome email and also tells that user will be notified as soon as the product is back-in-stock.

Such regular emails will keep the user engaged and won’t give a chance for him/her to forget you or unsubscribe from your list.


These are the 7 ways that can help you grow your email list. Following these methods have a surefire chance of growing your email list in one hand, and keeping from shrinking on the other. Moreover, there are some solutions mentioned like the auto-capture, auto-responder, scratch coupon etc. These solutions basically provide an easier easy way to collect the email data and utilize that data directly on your email marketing software with an automatic sync. Get such solutions on your store too, they are really helpful in many of the cases.

Author Bio:  Ethan Roy is a Magento extension developer at knowband with years of experience on various eCommerce developments. He loves to share the knowledge with his readers and regularly writes about various eCommerce and Magento related topics.